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What to include in your Data Analyst cover letter

With the growing importance of big data and so many companies generating volumes of it, the already high demand for Data Analysts is expected to continue rising over the next few years. Research suggests that Data Analysts may even have one of the biggest job markets of 2022. Still, to get your foot in the door, you'll need a compelling cover letter.

Along with your technical resume and Data Analyst portfolio, your cover letter will serve as your first impression to potential employers and clients. To make a good impression, there are several things you'll want to include in your Data Analyst cover letter. Below, we'll explore the details you should have in your cover letter and explain how they'll give you an advantage.

The basic elements of a Data Analyst cover letter

As with all cover letters, whether you're applying to an entry-level or senior position, there are several details you're expected to include to meet the professional standard. These details include:

  • Your contact information. This should go right at the top, with your name headlining the document and your contact info underneath it. Include your (professional) email address, phone number, and mailing address.
  • Beneath your contact info, add the date of your cover letter's creation.
  • Directly underneath that should be the business' information:
  • The hiring manager's name and email address
  • The company's address and phone number

You should then start the letter with "Dear," followed by the most appropriate prefix, such as Mr., Mrs., or Ms. If you're unsure of which prefix to use, simply use either their full name or — if you've already made contact and established a rapport — only their first name.

Introductory paragraph

In your intro paragraph, clearly state the position you're applying for. You should also weave in a few details that emphasize what sets you apart from other candidates, such as your education, experience, and relevant skills.

Don't go too in-depth at this point. This paragraph is merely to let them know who you are and the position for which you're applying. More details will come in the subsequent paragraphs.

A paragraph about why you're the best candidate

While you don't want to brag, you want to show the hiring manager why you're the best pick for the job. Think about what they're looking for. They'll want to hire someone who has:

  • Relevant experience with data analytics
  • Completed projects that illustrate their skills
  • Technical skills with the various tools you'll need to analyze and visualize data
  • High-level Data Analyst-specific skills such as data-driven optimization or using data to adjust an organization's strategy

Your technical skills

While a list of your programming languages, libraries, and frameworks may lack a natural feel, don't hold back from ensuring every technical skill related to data analytics is mentioned in your cover letter.

Your Data Analyst cover letter should indicate your familiarity with:

  • Structured Query Language (SQL)
  • R or Python
  • Microsoft Excel
  • Machine learning or AI development
  • Presentation skills, including presentation software such as PowerPoint
  • Statistics
  • Data management

Your soft skills

Along with your technical knowledge, your cover letter should convey some of the soft skills you bring to the position. These may include abilities related to:

  • Communication
  • Taking feedback
  • Leadership
  • Understanding high-level objectives

Keep in mind that, although these skills should be clearly expressed, to ensure a natural feel, you should avoid listing them out. Instead, use examples that show each soft skill. For instance, you can:

  • Describe a project where you had to change course midway using feedback from a team member
  • Briefly outline a situation where you had to make a tough decision as a team leader
  • Discuss a time when you had to serve as a liaison between executives and the rest of your team

Details that show you're a team player

Even if you work best alone, you need to illustrate your ability to work with a team and contribute to organizational objectives. This is relatively easy to do if you:

  • Mention projects that required teamwork
  • Specify your role or title on a team
  • Mention how you incorporated the ideas of others to meet an objective

Examples that illustrate your storytelling ability

Composing narratives is a highly in-demand skill because it bridges the gap between the numbers an analyst produces and the action plans their figures inspire. While it may sound abstract at first, you can tell a story with data. There may not be enough space to describe, in detail, how you've done that. But you can still convey that you have this skill by:

  • Explaining how you used data to accomplish a high-level objective
  • Describing how you solved a problem using storytelling elements, like challenges, conflict, and resolution
  • Sharing a brief anecdote about how you resolved a human-interest issue with data analytics

A closing paragraph

Your closing paragraph should be short, and it should express your enthusiasm about interviewing for the position. It may also be appropriate to mention a professional goal you have and how this position would help you achieve it. In this way, you let the hiring manager know you have a tangible, personal investment in succeeding in the role.

Preparing for your career as a Data Analyst

By including the details listed above in your Data Analyst cover letter, you'll increase your chances of impressing potential employers and moving on to the next steps of the hiring process. If you're missing any of the technical skills listed above, check out our programming tutorials to fill in any gaps in your knowledge. We'll show you how to:

  • Learn SQL, which you'll need to manage and query relational databases.
  • Learn Python, which is popularly used in data analytics for its versatility, readability, and extensive array of libraries and frameworks.
  • Learn R, which was designed specifically for data analysis and visualization.

Once you've mastered the programming languages above, build your analytical skills with the following Skill Paths:

After taking the courses above, you'll be well on your way toward your career as a Data Analyst. Or, if you'd rather learn everything you'll need to know at once, check out our Data Analyst Career Path. Not only will you gain all the skills listed above (and more), but we'll also help you prepare for the next steps of the hiring process, offering certificates you can include in your resume and tips for your upcoming interviews. Plus, we'll even help you build a portfolio.

Get more practice, more projects, and more guidance.

Adam Carpenter

Adam Carpenter

Adam Carpenter is a tech, fintech, and business innovations writer. Passionate about user safety, Adam writes about cybersecurity solutions, software, and innovations.

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What to include in your Data Analyst cover letter
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